Documentation your clinicians can be proud of.In a fraction of the time.
Therapy Docs is the AI-powered therapy EHR for PT, OT, and SLP teams — evaluations through discharge, with a scheduler that obeys CMS rules while cutting labor cost, and billing that turns signed notes into clean invoices. Built for skilled nursing and contract therapy.
Skilled PT required for progressive gait training with verbal and tactile cues for weight shift; resident unable to self-correct loss of balance during turns. Trained caregiver unable to safely progress…
Every therapy document, from evaluation to discharge
Evaluations, daily treatment notes, progress notes, recertifications, and discharge summaries — rehab therapy documentation software with AI at your clinician's side, so notes don't need a second pass.
AI skilled justification
The narrative Medicare reviewers scrutinize most, drafted from your clinician’s own impairments and progress data — reviewed and signed by them.
Smart goal writing
Measurable, functional, time-bound goals suggested from the evaluation — edit, accept, or write your own.
Assessments that remember
A structured assessment engine carries prior values forward, so clinicians update what changed instead of re-documenting what didn’t.
Standardized tests & Section GG
Discipline-appropriate standardized tests with scored results, plus dedicated Section GG workflows for PT and OT.
Pre-signature validation
Notes are checked before signing — co-treatment conflicts, missing elements, and compliance gaps surface while they’re still easy to fix.
E-sign, addenda & audit trail
Electronic signatures with role-based rules, addenda to signed documents, and a complete activity log behind everything.
Schedules that obey CMS rules and minimize labor cost — automatically
The scheduler prepares and continuously revises visit schedules for every active case — your team reviews and adjusts, with an auditable record of what changed and why.
Rules the schedule cannot break
- Scheduled visits honor the plan of care's frequency and duration, with missed or refused visits handled as documented exceptions
- New-admission evaluations scheduled within your facility's admission window (72 hours is a common default)
- Medicare Part B visits scheduled to the minute rules that determine billable units
- Under Medicare Part A (PDPM), group plus concurrent minutes combined never exceed the 25% cap per resident, per discipline
- No therapist is ever double-booked
Assignments that mind your labor cost
- Prefers the qualified clinician with the lower fully-loaded cost
- Accounts for the assistant payment differential on Medicare Part B
- Balances continuity, workload, and therapist preference strategies
- Recovers missed visits and adapts to time-off automatically
When the real world changes — an evaluation signed, a visit missed, a therapist out sick — the schedule adjusts, and every change is explained. Your team reviews; nothing moves silently.
Signed notes in. Clean invoices out.
Under Medicare Part A consolidated billing, the therapy provider invoices the SNF — and disputes start when detail is thin. Therapy Docs turns signed documentation into itemized, defensible invoices your partner facilities pay without questions.
Five billing methods
Per diem, per visit, per minute, percent of the Medicare Physician Fee Schedule, or percent of state Medicaid fee schedules — with plan-level overrides and effective-date versioning.
Fee schedules built in
Medicare PFS localities and state Medicaid fee schedules ship with the product. MPPR, assistant reductions, and sequestration applied as your contract defines them — every line shows how its price was computed.
UB-04-aligned output
Revenue codes, HCPCS/CPT with modifiers, and units derived correctly by discipline — plus PDF invoices and spreadsheet exports for the SNF's business office.
Exceptions, approval, reconciliation
Every contract and every invoice is approved by a second person — never the one who created it. Held charges land in a worklist instead of stalling the run, payments are tracked through reconciliation, and resident detail on invoices is held to the minimum each partner needs. Medicare Part B billing is supported alongside Part A.
Nothing that costs you money slips by quietly
- Medicare Part B progress report due (counted in treatment days)
- Certifications approaching expiration, with reminders that escalate as the deadline nears
- Physician signature outstanding
- Unsigned document aging
- Medicare Part B KX threshold approaching
- Scheduling violation detected
The owner hears first; leadership hears only when it lingers. Alert emails carry no protected health information.
Reports that run the operation
- Census and progress summaries
- Missed visits and pending documents
- Therapy minutes; group & concurrent
- Part B triple check
- Therapist hours and billing
- Billing risk patterns & payer revenue
Multi-facility rollups for regional teams.
PointClickCare integration & physician e-sign
- Admissions, demographics, and clinical data flow in automatically
- Completed therapy notes post back to the resident record
- Physicians sign plans of care in a dedicated portal
- Fax delivery for practices that want paper
FHIR outputs are available on demand, so your data is ready as payers and partners move to electronic data exchange.
Frequently asked questions
Is Therapy Docs a complete therapy EHR?
Yes — Therapy Docs is a therapy EHR/EMR of record: evaluation-to-discharge clinical documentation, scheduling, alerts, reporting, physician e-sign, and billing in one system, built for skilled nursing and contract therapy. It exchanges data with facility EMRs like PointClickCare rather than forcing a rip-and-replace.
Which disciplines and document types does Therapy Docs cover?
Physical Therapy, Occupational Therapy, and Speech-Language Pathology, with therapist-assistant workflows built in. The document suite spans evaluations, daily treatment notes, progress notes, recertifications, and discharge documentation — plus addenda to signed notes and missed-visit capture.
What does the AI actually draft?
The narrative pieces clinicians spend the most time on: skilled-justification narratives, progress and discharge summaries, and measurable goal text — all drafted from the session’s own data. It also carries prior findings forward and validates notes before signature. The clinician reviews and signs everything.
What makes the scheduler different?
It treats compliance rules as hard constraints: scheduled visits honor the plan of care’s frequency and duration (with documented exceptions for missed or refused visits), new-admission evaluations land within your facility’s admission-window policy (72 hours is a common default), Medicare Part B visits are scheduled to the minute rules that determine billable units, group and concurrent minutes combined stay under the Medicare Part A (PDPM) 25% cap per resident and discipline, and no therapist is ever double-booked. Within those constraints it prefers the assignment that costs least — including routing Part B visits away from the assistant pay differential when that math favors it.
Does it handle contract therapy billing?
Yes — end to end. Price contracts the way they’re actually written, from per-diem to percent-of-fee-schedule, with Medicare adjustments applied automatically. Every contract and every invoice is approved by a second person — never the one who created it — before it takes effect. Exceptions land in a worklist instead of stalling the run, and payments are tracked through reconciliation.
Which care settings does Therapy Docs support?
Skilled nursing (Medicare Part A and Part B) and contract therapy operations are the core today. If your organization also runs outpatient therapy or is heading that way, talk to us — the platform’s foundations extend across settings, and we shape the roadmap with our customers.
Does Therapy Docs integrate with PointClickCare?
Yes. Admissions, demographic updates, discharges, and clinical data flow in automatically, and completed therapy documentation posts back to the PointClickCare resident record.
How do physicians sign plans of care?
Through the built-in physician portal: physicians get a short, batched email, open their signing queue, and e-sign — no chasing by phone. Certification deadlines are tracked with escalating alerts so nothing lapses.
See a full eval documented in one demo.
Bring your own workflow — we'll show you exactly how your team would run it in Therapy Docs.