One contract, many facilities.Zero billing chaos.
You run therapy departments inside other people's buildings — with your therapists, their residents, and a contract in between. CareDocs.ai is built for exactly that shape: one therapy EHR across every partner building, documentation-driven invoicing, and the compliance trail that protects the relationship.
From signed note to paid invoice
Documentation completion gates billing — so we gate it early
Unsigned notes and undocumented visits surface the day they happen. Month-end stops being a documentation chase.
Rates that match your contracts
Payer-driven rate cards with per-plan overrides and effective-date versioning. Per diem, per visit, per minute, or percent of fee schedules — with Medicare payment rules like MPPR and assistant reductions applied as your contract defines.
Invoices SNFs pay without disputes
Itemized summary and detail views, resident-level backup at the privacy level each partner needs, PDF and spreadsheet outputs, UB-04-aligned line derivation.
Reconciliation & payments
Late-arriving documentation, retroactive rate changes, partial payments, disputes — handled as workflows, not spreadsheet archaeology.
Renewals and upsells, backed by your own data
- Payer group revenue and therapist productivity reports per partner facility
- Compliance scores that prove documentation quality to your partners
- Fair-market-value oversight on every contract
- Multi-facility rollups for your regional leaders — no per-building logins
Why contract therapy leaders pick CareDocs.ai
One platform for documentation, compliance, and billing means one source of truth when a partner asks "what are we paying for?" — and a defensible answer every time.
Frequently asked questions
How does invoicing work under consolidated billing?
Under Medicare Part A consolidated billing, the SNF bills Medicare and your organization invoices the SNF. CareDocs.ai turns your therapists’ signed documentation into itemized invoices per your contract — per diem, per visit, per minute, or percent of Medicare/Medicaid fee schedules — with resident-level backup and configurable HIPAA-safe detail levels.
What stops month-end from stalling on unsigned notes?
Alerts catch unsigned and missing documentation the day it happens, and exceptions surface in a worklist instead of holding the whole invoice run. You bill on time, with a short and known exception list.
How do we demonstrate value to SNF partners at renewal?
With data: payer group revenue, therapy minutes, documentation timeliness, missed-visit recovery, and compliance scores — the operational story that justifies the relationship, ready to present.
Can we manage multiple facilities without logging into each?
Yes — org-level views roll up your facilities, and per-facility isolation keeps each SNF partner’s data cleanly separated.
Does this help with wage-and-hour exposure?
Structurally, yes. Contract therapy runs the industry’s tightest productivity targets, and when documentation can’t fit inside paid time, therapists clock out and keep typing — a pattern federal courts have found compensable, with recent collective actions settling in the millions. AI-assisted documentation that finishes during scheduled time removes the off-the-clock work at its source.
What about fair-market-value compliance on our contracts?
Fair market value is a condition of the Anti-Kickback Statute personal-services safe harbor (42 CFR §1001.952(d)) that contract-therapy arrangements typically rely on. CareDocs.ai maintains the rate provenance and an FMV oversight report so every finalized invoice line shows the contract source behind its price.
Bring a real contract to the demo.
We'll model your rates, run charges from documentation, and show you the invoice — end to end.